Payroll runs on the schedule your people count on, and the federal and Florida filings behind every paycheck go out on time, from the same office that keeps your books.
Payroll is the one bill in a small business that can't wait. A crew that expects a check every Friday notices a late deposit before you do, and the IRS notices a missing filing a few months later. Often payroll has been run by hand for too long, or the paychecks kept going out while the quarterly filings quietly stopped.
These payroll services in Homestead, FL cover the whole cycle: each run processed in Gusto, the federal tax deposits and returns, year-end W-2s and 1099s, and the Florida reemployment tax report. Alex also keeps the books and prepares the returns, so payroll ties straight into your small business bookkeeping and your business tax returns, and the wage numbers agree in all three places.
If you've been looking for a payroll company in Miami-Dade County that also understands the books behind the paychecks, this is that office. Owners in Homestead, FL, Florida City, FL and Cutler Bay, FL come in person, and employers across Miami-Dade County and Broward County work with the firm virtually.
Hand over the full cycle or just the pieces you need. Every service below works from the same Gusto payroll records.
Weekly, bi-weekly, semi-monthly and monthly schedules are all available, so the pay calendar fits the way your business already pays people. Each run is set up in Gusto with hours, overtime, tips and deductions checked before it's approved, and pay goes out by direct deposit with a stub for every employee. Field crews, salaried office staff and an S-Corp owner on salary can all be paid from one account. See how payroll processing in Homestead, FL works on each schedule.
The tax withheld from each paycheck has to reach the IRS on a monthly or semiweekly deposit schedule, and the IRS decides which one applies from the size of your payroll. Form 941 follows every quarter, and Form 940 is filed once a year by January 31. With Form 941 and Form 940 payroll tax filing handled here, deposits go out on time and every return matches the payroll register.
Every employee needs a W-2 by January 31, and the Social Security Administration needs the same forms, with Form W-3, by that date. Before anything prints, the year's payroll is reconciled to the quarterly 941s so the totals agree. Reported tips, owner wages and anyone who left mid-year are checked along the way. Read more about W-2 preparation and filing for employers.
Subcontractors, independent stylists and other non-employees you paid during the year may need a 1099-NEC, and rent for a shop or yard can belong on a 1099-MISC. A W-9 collected before the first payment makes January simple. Forms are prepared from your books, sent to recipients by January 31 and filed with the IRS on time. Here's how 1099-NEC and 1099-MISC preparation works.
Florida calls its state unemployment tax reemployment tax, and the Florida Department of Revenue collects it. Employers file Form RT-6 every quarter, due by the last day of the month after the quarter ends, and pay tax on each employee's wages up to an annual wage base. Florida reemployment tax filing keeps that report on time and your state account current.
Yes, and mid-year is a common time to switch. The wages and taxes already paid this year are loaded into Gusto so the year-to-date totals are right, which matters for the next 941 and for every W-2 in January. If earlier quarters were never filed, those get prepared and filed in order first.
Gusto is the payroll platform the office works in every day, so new payroll clients are set up there. Employees get direct deposit and can see their pay stubs and W-2s online. If your books are in QuickBooks Online or QuickBooks Desktop, payroll totals are recorded there each period so the books and payroll match.
Start with what you have: bank statements showing the payroll that went out, any pay records, and whatever mail has come from the IRS or the state. The missing quarters are rebuilt from those records, the 941s, 940s and RT-6 reports are prepared and filed in order, and payroll runs on schedule from then on.
Tell us how many people you pay, how often, and which filings may have slipped. You'll leave knowing what it takes to get payroll current and keep it there.