A Chart Of Accounts That Fits Your Trade
Accounts are named for how your business really earns and spends: job materials, chair rent, vehicle costs, equipment. Too few hide what's happening. Too many turn every entry into a guess.
The Software You Know, Kept Accurate Every Month
Your company file gets set up around how the business actually runs, then reconciled and maintained month after month, so tax season starts with numbers Alex already trusts.
A QuickBooks Desktop Bookkeeper In Homestead, FL
Plenty of owners have run on QuickBooks Desktop for years and see no reason to switch. The trouble is rarely the software. It's a file set up in a hurry, a chart of accounts nobody planned and months of downloads accepted without a second look.
Working with Alex as your QuickBooks Desktop bookkeeper in Homestead, FL means the file is set up properly, or the setup you have is repaired, and then kept current: transactions categorized, accounts reconciled to the statements and reports you can read. It's one piece of our bookkeeping services for South Miami-Dade businesses, and the same office prepares your return from the finished file.
Already on QuickBooks Online? You're just as welcome. The same QuickBooks bookkeeping services apply in either version; only the screens look different.
Four Parts Of A Desktop File Built To Last
Most problems in a QuickBooks file trace back to its first weeks. Get these four pieces of QuickBooks Desktop setup right and every month after is easier.
Bank And Card Accounts Tied To Real Balances
Each checking, savings and credit card account starts from an opening balance that agrees with the statement. Recurring charges get rules that route them correctly, and personal spending stays out of the business file.
Customers, Vendors And Items In Order
If you invoice customers or track jobs, customer and item lists are set up so income posts where it belongs. Vendors you pay through the year are entered with their details, which makes 1099 preparation and filing a quick job in January instead of a scramble.
Users, Backups And A Closing Date
Each person in the file gets the access they need and no more. Backups run on a schedule, and a closing date locks each reconciled month so a stray edit can't change numbers already used for a filing.
The Monthly Routine That Keeps The File Current
After setup, management is a steady routine instead of a year-end scramble.
Statements And Notes Come In
You send the month's bank and card statements, with a short note on anything unusual: a loan payment, an equipment purchase, a deposit that wasn't a sale.
Every Transaction Gets A Home
Downloads are matched and categorized, and owner draws are kept apart from expenses. If payroll runs through Gusto, each run is recorded so wages and payroll taxes land where the return expects them.
Accounts Reconciled To The Statement
Each bank and card account is reconciled to its statement. Anything that doesn't tie out is tracked down that month, while you still remember what it was.
Reports You Can Actually Read
You get a profit and loss statement and a balance sheet, plus any questions that need your answer. At year end, the file goes straight to the tax side of the office.
Questions Desktop Users Ask Before Handing Over The File
Do I have to switch to QuickBooks Online to work with you?
No. If QuickBooks Desktop works for your business, you keep it, and the file is set up or tidied and then maintained right there. If you already use QuickBooks Online, the monthly routine is the same. What matters is books that match the bank and a return built from them.
My file is already a mess. Can you still manage it?
Yes, but the mess gets fixed first. A file with duplicates, unreconciled accounts or a catch-all account full of expenses needs a QuickBooks cleanup and reclassification before monthly management makes sense. After that, the routine starts from balances that have been checked.
What if nobody has opened QuickBooks in months?
That's the most common starting point. The missing months are rebuilt from your bank and card statements through catch-up bookkeeping, in order, until the file is current. If a return went unfiled during that stretch, the tax side of the office picks it up from the finished books.
Can I keep entering some transactions myself?
Yes. Plenty of owners like writing their own checks or creating their own invoices. Access is set up so you can keep doing that, and your entries get checked and reconciled each month along with everything else. You stay close to the daily work without carrying the month-end.
Pairs Well With A Desktop File
Monthly Bookkeeping
Every transaction categorized and reconciled each month, with a profit and loss statement and balance sheet soon after close.
Read about it QuickBooks Cleanup & ReclassificationFor files with duplicates, catch-all accounts and old uncleared items that need correcting before monthly upkeep begins.
Read about it Bank Reconciliation OnlyKeep doing your own entry in Desktop and have every bank and card account checked against its statement.
Read about it Return To BookkeepingEvery bookkeeping service we offer in Homestead, FL, on one page.
Back to BookkeepingBring Your Desktop File To The First Conversation
Tell us how long the business has been on QuickBooks Desktop and when the accounts were last reconciled. You'll hear what the file needs and how monthly upkeep would run.