Every account reconciled once a month and closed with reports you can read in one sitting, so decisions about hiring, buying and setting money aside rest on current numbers.
A busy month hides a lot. Money comes in from jobs, card terminals and transfers, goes out to suppliers, fuel and payroll, and the balance in the bank says very little about profit. Monthly bookkeeping fixes the timing: each month is closed while you still remember the transactions, and you see where the business stands before the next one is over.
Monthly books are the schedule many owners move to once catch-up bookkeeping has brought the books current. The person keeping your books here is also the person preparing your return, and the work sits within our wider bookkeeping services. Owners farther out get monthly bookkeeping across Miami-Dade County and Broward County virtually, on the same schedule.
The reports matter less than what you can do once the numbers are always current.
Estimated payments are due April 15, June 15, September 15 and January 15. With monthly books, your quarterly estimated tax payments are figured from what the business actually earned so far, not last year's return and a hopeful guess.
A duplicate charge, a deposit that never cleared or a supplier who billed twice shows up at the next reconciliation. Fixing one month is quick. Fixing a year of the same mistake is a much bigger job.
A bank or landlord asking for current financials gets them from books that closed last month, not a rush job pieced together over a weekend while the request sits in your inbox.
When December closes, the year is already done. The books go straight into your return, and the January to April rush most owners dread gets a lot shorter, because nothing has to be rebuilt first.
The same rhythm repeats every month, so you always know what's coming and when.
Bank and card activity flows into QuickBooks Online or QuickBooks Desktop. You send over anything a statement won't show, like cash receipts or a new loan document.
Each transaction is categorized to the right account, and every bank, card and loan balance is reconciled to its statement.
Anything unclear comes to you in a single list instead of a dozen separate calls, so you answer it in a few minutes and get back to work.
You receive a profit and loss statement and balance sheet, with a note on anything that moved more than expected.
Very little once it's running. Bank and card activity comes in on its own, so your part is sending anything that isn't on a statement and answering a short list of questions each month. For most owners, that's less time than they used to spend hunting for receipts every April.
Yes. When the firm also handles your payroll processing through Gusto, wages, withholding and employer taxes post to the right accounts each month, and the totals are checked against your quarterly Form 941. If someone else runs payroll, their reports are recorded and reconciled the same way.
It happens, especially in a busy season. The month stays open until the missing pieces arrive, and you'll hear exactly what's needed instead of getting a vague request. Because the gap is a few weeks rather than a few years, closing it is quick.
No. If you have a QuickBooks Online or QuickBooks Desktop file, monthly work continues in it after a quick review. If you don't, a file is set up with accounts that fit how your business earns and spends, and the first close starts from there.
Four reconciled closes a year for businesses with lighter activity, so estimated payments start from real numbers.
Read about it Catch-Up & Cleanup BookkeepingRebuild the months that slipped and reconcile every account before a monthly schedule begins.
Read about it Financial Statement PreparationA profit and loss statement and balance sheet formatted for a lender, landlord or bonding company.
Read about it Return To BookkeepingEvery bookkeeping service we offer in Homestead, FL, on one page.
Back to BookkeepingBring a recent bank statement and tell Alex which QuickBooks version you use, if any. You'll see what a monthly close would look like for your business.