Friday Payroll That Runs On Time
Weekly or bi-weekly construction payroll services with hours, overtime and withholding calculated, direct deposit handled and pay stubs delivered. Your crew gets paid correctly while you stay on the job.
Crews Paid, Subs Filed, Books Current
Contractors spend the busy months building, not bookkeeping. Alex catches the paperwork up afterward and keeps it current, from the Friday payroll to the 1099-NECs your subcontractors expect in January.
Construction Bookkeeping And Payroll In Homestead, FL
Construction work comes in waves. A few big jobs land at once, the crew works every day the weather allows, and invoices, draw requests and supplier receipts pile up on the passenger seat. By the time the rush ends, months of paperwork are waiting.
For contractors and the construction workers on their crews, that backlog has real costs: payroll filings that slip, 1099s that go out late and a return built on guesses. Owners looking for a contractor accountant in Miami-Dade County usually need it cleared first, so Alex starts with catch-up bookkeeping after a busy stretch, rebuilding the missing months in order.
Where Construction Paperwork Falls Apart
Crew payroll is the first pressure point. Workers expect a check every Friday, and each run carries withholding that has to be deposited on the IRS schedule and reported on Form 941 every quarter. Miss a deposit during a busy month and the penalties start before anyone notices.
Subcontractors are the second. Every sub you pay needs a W-9 on file before the first payment, and many will need a 1099-NEC by January 31. Chasing W-9s in January, long after the work is done, is how forms end up late or wrong.
Then there is the job paperwork itself: material invoices, equipment rentals, permit costs and deposits that need to be tied to the right job. Without that, you can't see which jobs made money and which ones only kept the crew busy.
What Gets Handled While You Stay On Site
Alex keeps the books in QuickBooks Online or QuickBooks Desktop and runs payroll in Gusto, so the records live in programs you may already use.
Deposits And Quarterly Returns
Federal payroll tax deposits and Form 941 filings are made on schedule every quarter, with Form 940 filed by January 31. Florida reemployment tax reports go in alongside them.
W-9s Before The First Check
Every subcontractor's W-9 is collected before payment, and 1099-NEC preparation and filing is done by January 31, so your subs and the IRS see the same numbers you do.
Statements Ready When The Bank Asks
When a bank or a supplier offering credit asks for numbers, financial statement preparation turns your reconciled books into a profit and loss statement and a balance sheet that match the bank.
Contractor Questions About Crews, Subs And Catch-Up
How do I know if a worker is a subcontractor or an employee?
It depends on the facts of control and pay. Someone who works only your jobs, on your schedule, with your tools and under your direction is usually an employee. A sub who runs their own business, brings their own tools and bids the work is more likely a contractor. Alex reviews how each person actually works before payroll or 1099s are set up.
What do I need from a subcontractor before the first payment?
A completed W-9 with the sub's legal name and tax ID. Getting it before the first check is far easier than chasing it in January, and it is what the 1099-NEC is built from. Alex keeps a running list of which subs still owe one, so nothing is missing when the forms are due.
We were too busy to keep the books this year. Is it too late?
No, but waiting has a cost. The longer books sit, the more payroll deadlines and estimated payments slip by. Catch-up work rebuilds the months in order, and filing late beats not filing, because the failure-to-file penalty usually grows faster than the failure-to-pay penalty.
Can you work with the job records I already keep?
Yes. Draw requests, supplier invoices, timesheets and bank statements all feed the books. The firm works in QuickBooks Online and QuickBooks Desktop, so an existing file is cleaned up and kept rather than replaced. Each job's income and costs get tied together, so you can see which work actually paid.
Get The Paperwork Caught Up Between Jobs
Tell Alex how big the crew is, how many subs you use and how far behind the books are. You'll leave with a clear order of work to get current.